For Accounting Firms
Stop re-entering
your clients' receipts.
Capsure eliminates the manual bridge between receipt capture and JDL export. Clients capture anywhere — even offline. Your team verifies T-numbers against the NTA registry, categorises expenses with AI assistance, and exports in one click. Professional judgement stays with you.
The Problem
The monthly expense grind — before Capsure.
Every month, the same invisible work. The kind you can't bill for, can't skip, and can't delegate because it requires your professional judgement at every step.
80 LINE photos, no structure.
A client sends a burst of receipt photos at 11pm the night before you need their data. Different orientations, different crops, two are screenshots of screenshots. You sort, categorise, and manually date-stamp every one before you can even begin.
Every T-number: open NTA website, search, confirm, record.
For every receipt over ¥10,000 from a potentially unregistered supplier, you open the NTA qualified invoice issuer database, enter the T-number, wait for the result, confirm the merchant name matches, and manually record the classification. One lookup per receipt. Dozens per client. Every month.
JDL entry is unbillable invisible work.
After verification, every line goes into JDL IBEX by hand. One wrong debit account, one incorrect tax code — and you're reconciling for an hour. The work doesn't scale: 10 clients means 10x the pain. And your clients don't see it, so they don't value it, so you can't charge for it.
October 2026 — Invoice Transition Cliff
The 80% deduction drops to 50%.
Every unvalidated receipt from an unregistered supplier, processed after October 1, 2026, gives your client only 50% of the input tax credit — down from 80% today. For a company spending ¥500,000/month with unregistered suppliers, that's an additional ¥15,000/month in tax they'll owe. Your clients may not notice until their next filing.
How Capsure Works
Four clear steps. Every party does their part.
Capture is fast and offline. Verification and export sit firmly with your accounting team — AI-assisted, but under your professional control.
1
You provision. Once.
Generate a QR-code join link from your Capsure portal. Send it to your client's employees. They scan it, download the app, and are connected to your client entity automatically. Done in 30 seconds — no IT involvement, no app store search instructions.
2
Employees capture. Anywhere.
Employee photographs a receipt. On-device AI extracts merchant name, date, total, tax amount, and the supplier's T-number in under 3 seconds — entirely on the device, no network needed. Works underground, on planes, abroad. If their company has team-lead approval configured, the expense is queued for their manager before it reaches you.
3
You verify & categorise.
Expenses arrive in your portal ready for review. Your team runs AI-assisted NTA qualified invoice verification — supplier names matched, T-numbers checked against the national registry, tax codes suggested. Your accountants confirm, override, or flag as needed. Professional judgement stays with you.
4
You export. Your way.
One click exports to JDL, Freee, Money Forward, Yayoi, or Xero — or set up automated exports on a schedule. Every record carries the full audit trail: who captured it, NTA verification result, approval status, and tax code rationale. Import directly into IBEX with no further editing.
Automatic Tax Code Assignment
Every receipt. Correct code. Every time.
Capsure applies the right JDL tax classification code based on NTA verification result and the applicable rule in effect at the date of the transaction.
| NTA Verification Result | Amount | Tax Rate | JDL Code | Description | Input Tax Credit |
|---|---|---|---|---|---|
| ✓ Valid T-number (Qualified) | Any | 10% | 11 | 課税仕入 — Taxable Purchase (Standard) | 100% |
| ✓ Valid T-number (Qualified) | Any | 8% (Reduced) | 13 | 課税仕入 — Taxable Purchase (Reduced) | 100% |
| ✗ Unregistered / Missing T-number | < ¥10,000 (SME only)* | 10% / 8% | 11 / 13 | 少額特例 — Small-Amount Special Provision | 100% |
| ✗ Unregistered / Missing T-number | ≥ ¥10,000 | 10% | 81 | 80%控除経過措置 — 80% Transitional Credit | 80% (until Sep 30, 2026) |
| ✗ Unregistered / Missing T-number | ≥ ¥10,000 | 10% | 51 | 50%控除経過措置 — 50% Transitional Credit | 50% (Oct 1, 2026 →) |
| ✗ Unregistered / Missing T-number | ≥ ¥10,000 | 10% | 00 | 対象外 — Non-Deductible (from Oct 2029) | 0% |
*少額特例 (Small-Amount Special Provision) applies only to businesses with annual taxable sales ≤ ¥100M in their base period. Capsure applies this automatically based on the client entity's registered profile.
Firm-Scale Operations
Designed for practices that manage dozens of clients.
Capsure is not an expense app that happens to have an export button. It was built as a firm-scale expense pipeline from the ground up.
Multi-client management
Each client company is a separate entity in your portal. Their employees see only their own expenses. You see all of them, with entity-level filtering for export.
Configurable approval workflows
Expenses route through your client's approval chain before they appear in your export queue. No more approving what was already rejected internally.
Cryptographic audit trail
Every receipt image is hashed and timestamped at capture. The export contains provenance metadata — who captured it, when, and what the NTA API returned — satisfying 電子帳簿保存法 requirements.
One portal, all formats
Download JDL CSV, Freee JSON, Money Forward export, or Yayoi format from the same export screen. Switch formats per client without re-entering data.
30-second client onboarding
Generate a QR-code join link, send it to your client. Their employees download the app and are provisioned to your client entity automatically. No IT ticket, no manual account creation.
Free forever — first entity
Your first client entity with up to 3 active users is permanently free. No trial period, no credit card required. Start using Capsure with a pilot client before committing to anything.
Pricing for Firms
Priced so you can try it with one client before you commit.
No per-seat SaaS trap. A flat, transparent rate that scales with your firm's growth.
Accounting Firm — Starter
Free forever
Get your first client entity live with up to 3 active users at no cost. No expiry, no credit card. Upgrade only when you're ready to scale.
- 1 client entity included
- Up to 3 active users
- Full T-number verification
- JDL, Freee, Money Forward, Yayoi export
- Approval workflow + portal access
- QR-code client onboarding
Accounting Firm — Scale
Flat rate per additional entity or user block
Add more client entities or expand user limits as your client base grows. Billed to your firm card at a flat monthly rate — not a per-seat subscription.
- Unlimited client entities
- Flat monthly rate — billed to firm
- All starter features included
- Priority support
- Invoiced quarterly on request
Get Started
Your first client entity is waiting.
Register in two minutes. Your first client entity with 3 active users is free — forever. No credit card, no sales call, no waiting for a demo slot.